ac3 | cloud consulting team planner

Plan, organise, collaborate.

Context

The Bulletproof weekly planner application was developed as a year-long research and development project at Auckland University of Technology. Our three person team was tasked with the design and build of a cloud hosted team planner for AC3 Cloud Consulting (formally Bulletproof Cloud Consulting), based in Auckland, New Zealand.

The application was created as a digital replacement for a physical whiteboard planner for the consultants where they could track and plan meetings with each other or clients. The ability to update and view the team schedule from any location on any device would greatly improve efficiency and transparency within the company. Although many project management tools already existed, AC3 decided that a bespoke solution would best serve their needs.

Contribution

UX/UI

Usability Testing, Prototyping, Wireframing, CSS

Project Management

Product Owner, Agile Scrum

Developer

HTML, CSS, PHP, JavaScript & jQuery

Challenges

AC3 came to us with a specific goal in mind - to digitise their existing physical whiteboard to allow collaboration between consultants within the company. After an inital consultation with the team we discovered that after an extensive search for software online that met their requirements, the existing offerings were either too complex or too expensive. The application needed to be reliable, simple, secure, easily accesible from any device, and directly editable by either management or each individual consultant.

Solution

An integration with Jira (their project management tool of choice) was initially explored, however after a research period the decision was made that a web application with secure login would be preferable, as the number of steps needed to access the application through Jira would make the process labourious and undesirable. The application was built with front-end languages (JavaScript, CSS, HTML & PHP) and hosted on a secure AWS EC2 Instance that was owned and managed by AC3.

Project Management

The project followed an Agile Scrum methodology where I was the product owner, responsible for ensuring the vision for the product was achieved. We used Jira to manage our Scrum artifacts such as user stories, acceptance tests and project scoping. A shared Google Drive served as a central storage for all other documents such as the daily stand-up meeting minutes, stakeholder meeting minutes, sprint review, retrospective and planning documents.

Design Process

The design process for this project was iterative and inclusive, ensuring that user and stakeholder feedback was included and evaluated throughout the design and development process. This enabled us to improve and polish our design while achieving set milestones, ultimately leading to a usable and highly efficient end product.

Wireframing

To test and ensure that our design covered the user requirements discovered in the user research and analytics stage, low fidelity wireframes were created over several iterations.

Design Artifacts

To ensure a clean design that conformed to AC3's branding guidelines we chose a colour palette, imagery and font system that fit their aesthetic. Usability and accesibility was highly important during the design phase and we selected a pallette from colorbrewer2 that could be toggled on and off according to the users preference.

Final Design & Solution

After several iterations of presenting to the client and revising the design we set to developing the final product. We tested the final product with the client and had extremely positive feedback, with a few wishlist suggestions for future development.